To schedule a single meeting:

1. On your course page, click the Zoom activity link you created. The Zoom activity will open.

2. From the Zoom activity page, on the Upcoming Meetings tab, click Schedule a New Meeting. The Schedule a Meeting interface will open.

3. From the Meeting interface, for Topic, enter the name you want to have. By default, the topic name will be your course name.

4. For When, enter the date, time, and duration of the meeting.

5. For Registration, select Required only if you would like to require registration for joining the meeting. This will create a Registration URL that you will need to send to participants of the meeting to enable them to register. The link will appear once you have saved your meeting.

6. For Meeting Options, select each option that applies to you:

7. Require meeting password: Requires participants to enter a password you set up to join. If you select this, a textbox will be displayed. Enter your chosen password in this textbox.

8. Enable join before host: Allows attendees to enter the meeting before the host joins.

9. Mute participants upon entry: Mutes all participants upon joining the meeting. You can unmute during the meeting.

10. Use Personal Meeting: Uses your Personal Meeting Room instead of generating a new meeting ID.

11. Enable waiting room: This allows the host to admit participants individually or as a group manually.

12. Record the meeting automatically: This allows you to record the Zoom meeting and save it to your personal computer or to the Zoom Cloud.

13. Click Save. The page will refresh and display your new scheduled meeting. To return to the Zoom activity page with a list of all your Zoom meetings, click Course Meetings (top left below ZOOM, blue text), or, if you want to start the meeting select Start this Meeting (blue button, bottom right)

To schedule a recurring meeting:

1. On your course page, click the Zoom activity link you created. The Zoom activity will open.

2. From the Zoom activity page, on the Upcoming Meetings tab, click Schedule a New Meeting. The Schedule a Meeting interface will open.

3. From the Meeting interface, for Topic, enter the name you want to have. By default, the topic name will be your course name.

4. For When, enter the date, time, and duration of your first meeting in the series. Choose the Recurrence, Repetition frequency, and End date.

5. For Registration, select Required only if you would like to require registration for joining the meeting. This will create a Registration URL that you will need to send to participants of the meeting to enable them to register. The link will appear once you have saved your meeting.

6. Select Recurring meeting. The Recurring meeting menu will appear.

7. For Recurrence options, use the drop-down menus to schedule how often the meeting will occur, and the end date of the series.

8. For Meeting Options, select each option that applies to you:

9. Require meeting password: Requires participants to enter a password you set up to join. If you select this, a textbox will be displayed. Enter your chosen password in this textbox.

10. Enable join before host: Allows attendees to enter the meeting before the host joins.

11. Mute participants upon entry: Mutes all participants upon joining the meeting. You can unmute participants during the meeting.

12. Use Personal Meeting: Uses your Personal Meeting Room instead of generating a new meeting ID.

13. Enable waiting room: This allows the host to admit participants individually or as a group manually.

14. Record the meeting automatically: This allows you to record the Zoom meeting and save it to your personal computer or to the Zoom Cloud.

15. Click Save. The page will refresh and display your new scheduled meetings.

To edit a scheduled meeting:

1. On your course page, click the Zoom activity link you created. The Zoom activity will open.

2. From the Zoom activity page, on the Upcoming Meetings tab, click the name (blue text) of the meeting you want to edit. The meeting page will open.

3. At the bottom of the page, select Edit this meeting. The Edit page will open.

4. Once you have made your changes, at the bottom of the page click Save.

5. Note: If you are making changes to a meeting that is part of a series, any changes will be applied to all meetings in the series. If you need to edit only one meeting in a series, it is best to delete that occurence from the series and schedule a new meeting for the new time/date.

To delete a scheduled meeting:

1. On your course page, click the Zoom activity link you created. The Zoom activity will open.

2. On the Zoom activity, click delete on the Upcoming Meetings tab for the meeting you want to delete. The confirmation window will open.

3. On the confirmation window, click Delete to delete your meeting.

4. Note: If the meeting is part of a series, you can select Delete just this occurrence to delete an individual meeting or Delete all of the occurrences to delete an entire series.

5. The confirmation window will close and the deleted meeting will be removed from the list. You will receive an automated email confirmation from Zoom that the meeting(s) have been cancelled.

6. Start or join a Zoom meeting in Moodle

You can use Zoom in Moodle to begin a meeting you have scheduled for the course, or open your Personal Meeting Room to host impromptu meetings with students. Students will be able to use the interface to join a Zoom meeting.

To start a meeting:

1. On your course page, click the Zoom activity link you created. The Zoom activity will open.

2. From the Zoom activity page, click on the Upcoming Meetings tab.

3. Scroll to the meeting you would like to start and click on the "Start" button located to the right of the session's name.

4. A new window will be opened automatically within your browser and a pop up will be presented to you.

5. You will be asked if you would like to open the Zoom link you have chosen. It will present you with two options; Cancel, and Open. Choose Open.

6. If you are not presented with this pop up while being on this page, click on the "Launch Meeting" button and the pop up should appear.

7. Another pop up will be displayed and will begin connecting to your Zoom session.

8. Once you are connected, you will be taken to the Zoom room where another pop up will be presented to you. This time, it will be the Audio options pop up. You can choose to "Join with Computer Audio" or "Test Speaker and Microphone".

9. If you are starting a meeting for the first time, choose the "Test Speaker and Microphone" option to ensure that all is well for your session.

10. Proceed to test your Speaker by selecting the Speaker you want to utilise for your session.

11. If you are able to hear well, click "Yes" and then End Test.

12. If you are not starting a meeting for the first time and have already chosen your speaker and microphone prior, choose the "Join with Computer Audio" option.

13. Once the speaker and microphone test is completed, the pop up will disappear and you can proceed to turn your microphone on/off.

14. Proceed to test your video by clicking on the video icon (located next to the microphone icon) to ensure that it works.

15. Once all testing is finished, you can await your participants' arrival.

To join a meeting:

1. On your course page, click the Zoom activity created. The Zoom activity will open.

2. From the Zoom activity page, click on the Upcoming Meetings tab.

3. Scroll to the meeting you would like to join and click on the "Join" button located to the right of the session's name.

4. A new window will be opened automatically within your browser and a pop up will be presented to you.

5. You will be asked if you would like to open the Zoom link you have chosen. It will present you with two options; Cancel, Open. Choose Open.

6. If you are not presented with this pop up while being on this page, click on the "Launch Meeting" button and the pop up should appear.

7. Another pop up will be displayed and will begin connecting to your Zoom session.

8. Once you are connected, you will be taken to the Zoom room where another pop up will be presented to you. This time, it will be the Audio options pop up. You can choose to "Join with Computer Audio" or "Test Speaker and Microphone".

9. If you are joining a meeting for the first time, choose the "Test Speaker and Microphone" option to ensure that all is well for your session.

10. Proceed to test your Speaker by selecting the Speaker you want to utilise for your session.

11. If you are able to hear well, click "Yes" and then End Test.

12. If you are not joining a meeting for the first time and have already chosen your speaker and microphone prior, choose the "Join with Computer Audio" option.

13. Once the speaker and microphone test is completed, the pop up will disappear and you can proceed to turning your microphone on/off.

14. Proceed to test your video by clicking on the video icon (located next to the microphone icon) to ensure that it works.

15. Once all testing is finished, you can await your host's arrival.

To view a cloud recording:

1. On your course page, click the Zoom activity link created. The Zoom activity will open.

2. From the Zoom activity page, click on the Cloud Recordings tab.

3. All recordings created will be displayed in a list.

4. If you are unable to locate a recording, ensure to adjust the "From" and/or "To" filters located at the top.

5. Once the recording is located, click on the recording you wish to view.

6. A new window will pop up and you will be able to view your recorded Zoom class.

To share a cloud recording (via Zoom Container):

1. On your course page, click the Zoom activity link created. The Zoom activity will open.

2. From the Zoom activity page, click on the Cloud Recordings tab.

3. All recordings created will be displayed in a list.

4. If you are unable to locate a recording, ensure to adjust the "From" and/or "To" filters located at the top.

5. Once the recording is located, click on the recording you wish to share.

6. Click on the "Share" button located at the top right.

7. Check the "Only authenticated users can view" checkbox option.

8. Click Close.

To share a cloud recording (via Email/Course Page):

1. On your course page, click the Zoom activity link created. The Zoom activity will open.

2. From the Zoom activity page, click on the Cloud Recordings tab.

3. All recordings created will be displayed in a list.

4. If you are unable to locate a recording, ensure to adjust the "From" and/or "To" filters located at the top.

5. Once the recording is located, click on the recording you wish to share.

6. Click on the "Copy shareable link" button located at the top.

7. Create an Email or URL activity on your Moodle course page, copy the shareable link into the Email/Activity and send/save.

To view Attendance Report:

1. On your course page, click the Zoom activity link created. The Zoom activity will open.

2. From the Zoom activity page, loocate past sessions

3. Click on "View Session Report"