The University Archives and Records Management Programme (UARMP) is a decentralized programme that is integrated across the UWI campuses. It consists of the UWI Archives (Mona), W.I. Federal Archives (Cave Hill), as well as the the campus records management programme operated at each campus. UARMP relies on a set of common standards and practices entrenched in its application across this intercampus programme. The Programme is responsible for the organization and management of the records, which the UWI generates and receives in the conduct of its affairs, or which have otherwise been acquired by the UARMP, such as the records of the defunct West Indian Federation, the Library of the Spoken Word Collection, among others.

PROGRAMME COMPONENTS

• The UWI Archives 
• Cave Hill Records Management Programme
• Mona Records Management Programme
• St. Augustine Records Management Programme
• Open Campus Records Management Programme
• West Indies Federal Archives

ORGANIZATIONAL STRUCTURE

UARMP as an integrated inter-campus programme is headed by the University Archivist with oversight by the University Registrar, Dr. Maurice Smith, and a University Archives and Records Management Advisory Council (UARMAC) chaired by Professor Alan Cobley.

The University Archivist is responsible for planning, developing, implementing, directing, administering and operating the Programme, at large.

The Records Management of the Programme on each Campus (The Five Islands Records Management Programme is still under development), falls under the ambit of the Campus Registrar with the respective Campus Records Managers responsible for the administration of the programme.

Rationale

The Programme contributes to the good governance of the University through the effective management of its records in all formats. It is predicated on the premise that University Records constitute a valuable asset and investment that deserve to be managed well in order to pay dividends, especially in the Information Age. By ensuring that records are created and maintained for as long as required, it helps the University to:

• Achieve its strategic goals
• Ensure efficiency as well as accountability in its operations
• Comply with legal and contractual obligations
• Reduce risk of threats (risk mitigation)
• Preserve the memory of the institution for future generations
• Serve as a centre of excellence in the region for the development of archives and records management programmes
• Provide materials of value to the region for teaching and research purposes

Objectives

The overall objective is to provide guidance & direction on the organization & maintenance of University records in all formats and this is carried out chiefly by:

• Implementing systems that will provide efficient tracking and retrieval of information/ records;
• Current technology to assist in the management of information and records;
• Ensuring that inactive University records are properly maintained and accessible as long as they are of administrative, financial or legal value;
• Ensuring that University records are either systematically destroyed once they have no further value or transferred to the Archives if they have long-term value;
• Preserving and making available for research and reference those records of permanent value and thereby serve as the institutional memory of the University;
• Serving as a repository for the records of the former West Indian Federation as well as the  archival records of selected regional bodies and institutions.

Mission 

To provide professional, efficient and consistent management of University records by implementing policies and procedures based on recognized principles and practices for the appraisal, organization, maintenance, retention and disposition of University records, including their systematic transfer to Archives for preservation, arrangement, description and availability for research, reference and related purposes.