CENTRE REPORTS
Office of Administration
>The OoA continued to fulfil the objectives of The UWI’s Triple A Strategy for the 2023/2024 academic year. The team worked assiduously to realise the internal objectives that were developed. The achievements are summarised below by the respective units.
- Chaired the RHQ Recreation Committee, which delivered staff engagement activities (karaoke and games night, sports day, and a movie night)
- Chaired the RHQ Culture Committee, which hosted observances of (National Heroes’ Day, Christmas, Valentine’s Day, Easter, International Women’s Day, Breast Cancer Awareness, and Men’s Health Months).
- Coordinated efforts to secure UWI’s Single Instance ERP
- Coordinated UWI 75th Anniversary events compilation and closeout
- Facilitated the development of data protection procedures for functional areas
- Led the University’s Data Protection Implementation Project Team
- Managed OoA’s Compliance and Legal Attestation portfolios
- Produced Email Etiquette Quick Reference Guide
- Started developing the RHQ’s Health and Wellness Policy
- Served as Secretariat to the Governance Review Implementation Committee
HUMAN RESOURCES
- Coordinated the annual staff appreciation activity
- Launched professorial tracker
- Hosted the annual retirees’ function
POLICY AND REGULATIONS SECRETARIAT
- Chaired Group C–Academic Integrity Cross-Campus Working Group responsible for documenting the review and appeals process for academic integrity violations
- Coordinated and revised amendments to the MBBS unified regulations for the FMS and SCMR
- Coordinated the approval process for the University Policy Framework
- Developed for BUS proposal for the repeat/ revision of the registration regulations to lift the bar against full-time students being employed ≥12 hours per week
- Negotiated, amended, and coordinated the execution of the OAS/UWI scholarship agreement valued at US$110,000
OPERATIONS
- Coordinated OoA's De-Clutter Days
- Coordinated the annual graduation ceremonies
- Coordinated one principal induction ceremony
- Implemented a marketing plan that led to approximately $23M in sales from RHQ events
- Launched client satisfaction survey
- Disseminated minutes of meetings of governing boards two weeks in advance
- Implemented a logging system for the use of electronic equipment of OoA
Archives and Museum
- Completed requirements and project plan for adoption of SharePoint as an approved Electronic Records Management solution for campuses
- Introduced a programme of self-assessment for Campus Records Management programmes
- Commenced the Library of the Spoken Word digitisation project with funding obtained from the Modern Endangered Archives Programme (MEAP)
- Completed digitisation of University Finance and General Purpose Committee Minutes for the period 1948–1984
- Completed Jamaican Giant Galliwasp repatriation programme
- Completed Honouring 75@75 programme
- Completed one collaborative exhibition, “Changing Landscapes: 75 Years of Change at The UWI”
FACILITIES MANAGEMENT
- Repaired and relocated garbage skips
- Repaired metal handrails at the staircases at the back of the building and the lobby
- Installation of air conditioning split units in the Office of Finance, Data Protection Unit, and two data service rooms.
- Repaired drainage system within the kitchen Trimmed eighty percent of overgrown trees on the property
- Replaced eighty percent of the defective lights in the common areas within the building
- Repairs to the plumbing infrastructure within the ceiling cavity due to damage caused by the recent earthquakes
- Painting of the front entrance to the building and some internal walls
- Roof repairs
- Procured and replaced eighty battery packs for the UPS
- Training of Safety Wardens for RHQ
Risk Management
- Conducted risk assessment training for various stakeholders
- Disseminated risk awareness and training videos
- Guided the substantive completion of the Risk Management Website
- Served as Secretariat for the University Risk Management Steering Committee
