Guidelines for Presenters

Guidelines for Oral Presentations

• Presenters will be allocated a 20-minute oral presentation slot, consisting of a 15-minute presentation followed by 5 minutes of discussion.
• Presentations, preferably in Microsoft PowerPoint format, must be submitted electronically to the Organising Committee by June 22, 2009, at caribconf2009@ymail.com. It is also advised that participants bring copies of their presentations with them to the Conference (e.g., on a USB memory stick or CDROM).
• Digital projectors and computers will be provided for participants use. Participants with other audiovisual equipment needs must make contact with the Organising Committee no later than June 22, 2009 to discuss arrangements.
• Participants are required to electronically submit full papers, in accordance with the guidelines outlined below, to the Organising Committee by April 20, 2009.
• Presenters are requested to arrive 15 minutes prior to the start of their session to ensure timely starts to sessions.

Guidelines for the Submission of Papers

Presenters are required to submit full papers, in accordance with the following guidelines, to the Organising Committee by April 20, 2009.  Papers should be saved as Microsoft Word documents and sent as an attachment to caribconf2009@ymail.com.

• The first page should include the title of the paper, as well as the names, affiliations, email contacts and full addresses of all authors.
• All papers must include an abstract of no more than 250 words. Abstracts should be clear and concise.
• Use British English spelling throughout.
• The paper should contain as little formatting as possible.
• Papers should be double-spaced, with one inch margins on the top, bottom, left and right.
• All pages should be numbered consecutively.
• 12 pt Times New Roman font should be used throughout.
• Do not indent new paragraphs: indicate a new paragraph by inserting an extra double line space.
• Use italics, not bold or underline, for emphasis.
• Headings should appear as all caps, e.g., ENVIRONMENTAL EDUCATION.
• Sub-headings should appear with the first letter of each word capitalised, e.g., History of Environmental Education.
• Each paper should have a reference list at the end, with all references referred to in the body of the paper listed alphabetically. The reference list should be compiled with reference to the Chicago Manual of Style (15^th edition).
• The author-date system should be used for in-text citations. Please consult the Chicago Manual of Style (15^th edition) for more information.
• Keep the use of endnotes to a minimum. If using endnotes, do not use the endnote function on your computer. Type the note number as a superscript after the punctuation mark that follows the word/phrase to which the note applies.
• Do not use footnotes.

Guidelines for the Preparation of Posters

• Programmes such as Microsoft PowerPoint can be used to create posters. Participants are asked to pay particular attention to the effective use of font, colour, charts, figures, photographs, and text to enhance the communication of information, as well as the display and readability of posters.
• Ensure that the title, author(s), and affiliation(s) are positioned at the head of your poster.
• Posters should be on one large piece of paper, approximately:

• 24 inches (width) by 36 inches (height); or
• 36 inches (width) by 48 inches (height)

• Participants are asked to print posters themselves prior to the Conference and to bring posters with them. If this poses an extreme difficulty for individuals, please make contact with the Organising Committee at caribconf2009@ymail.com to discuss possible assistance.
• Poster boards and mounting materials will be provided for presenters. Conference assistants will be available at specified times to help participants assemble and remove their posters. Presenters will be notified of these times in due course.
• Presenters will be asked to stand by their posters and make themselves available for discussion during dedicated time slots. Presenters will be notified of these time slots once the Conference programme is finalised.

Guidelines for Roundtable Discussions

The Roundtable Discussions are meant to be highly interactive sessions primarily following a discussion format and involving participants from a range of environmental ‘management’ sectors, including: regional organisations, locally-based UN agencies, ENGOs, educational institutions, and environmental consultants. Audience participation is also welcome in the Discussions. Therefore, the following merely represent Guidelines to help ensure the smooth flow of the Discussions.

• All panellists should arrive 15 minutes prior to the start of the Session to meet the Moderator and the other panellists.
• Each Discussion will be guided by the Moderator, who will open the session by:

-    outlining the topic

-    introducing the panellists

-    outlining the Roundtable rules and time limits for speakers.

• The Moderator should also be prepared to facilitate the discussion in the event of any 'lulls' in the discussion, and to direct the questions from the audience members
• All panellists should be prepared to spend approximately 5-10 minutes ‘informally’ speaking/sharing on the Roundtable topic.
• Panellists should provide brief answers to questions posed by the audience.
• At the close of the session, the Moderator should be prepared to summarise the key points from the discussion.